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How To Ensure If Your Copies Are HIPAA Compliant?

 

Are you looking for HIPAA compliant printing andmailing services? Well, before you hire one, it is important for you to know to ensure whether your copies are complied by HIPAA. Since you do not have much idea about HIPAA, it is possible that you may get duped. Here are some tips which will help you ensure if your copies are HIPAA compliant.

  •  Include them in your HIPAA compliance strategy

Irrespective of the size of your business, it is important for you to be compliant. Here, the very first step is to make sure whether your copiers are being planned in compliance. This is applicable to network devices also that consists of a hard drive and has all the patient information.

  • Restrict access

If you want to provide access to only authentic users, you have to restrict the access and move your copiers and printers to a dedicated room. At the least, you can restrict the access so that only your staffs can access them, provided you do not want them to be misused. 

  • Authentication

To make sure you are undertaking an authentic process, ask for the credentials of the users like swipe card, password, and even biometrics. To allow only authenticated users, set up an automatic log-off function for added safety. This is because most of the time, users forget to log out of the application.

  • No ports in a storm

If you want to prevent the downloading of PHI into an unprotected USB stick, you need to disable the USB ports on your copier.

Conclusion

Therefore, following the above-mentioned tips will help you understand if your copies are HIPAA compliant. Also, make sure to not leave behind any important document after getting it printed. This can lead to havoc.

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